How we helped DMentes Publicidad streamline operations, speed up delivery, and unlock $200K in productivity.
The Problem
DMentes was producing world-class creative, but behind the scenes, disorganized processes were costing them time and revenue.
Key bottlenecks:
Manual task delegation across teams
Slow, multi-step client onboarding
Disconnected project tracking with no automation
Repetitive follow-ups and file management eating hours
Why Automation Is a Game Changer for Creative Agencies
Creative teams thrive on clarity and flow. When task management and onboarding are slow, projects stall, teams burn out, and revenue stalls. Smart automation removes that friction, so creative work can move fast, without the chaos.
For agencies, automation unlocks:
More client projects without growing headcount
Faster delivery with fewer miscommunications
Less back-and-forth between creative, strategy, and ops
Real-time visibility across teams and deadlines
Our Automated Solution
We designed a fully customized system that automated task allocation, onboarding, and project workflow management, tailored to the way DMentes works.
Here’s how the system works:
Auto assigns tasks based on employee roles and expertise
Streamlines onboarding from first client contact to kickoff
Sends automated task reminders and deadline nudges
Keeps assets organized and projects on track, no manual updates
All Your Tools, Now Working Together
We integrated DMentes’ creative workflow across the tools they already used, no disruption, no extra software.
Integrated systems included:
Task manager (ClickUp/Asana-style logic)
Internal role-matching logic for staff
Client intake forms
Notification & file handling modules
Results
$200,000+ gained in time and operational efficiency
80% faster client onboarding
Projects delivered 10% faster, with higher consistency
Teams now focus on creative execution—not project admin
“We’ve always been known for big ideas. Now we finally have the backend systems to match that energy.”
Pedro Coronado
Creative Director @ Dmentes
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