The Problem
DMentes was producing world-class creative, but behind the scenes, disorganized processes were costing them time and revenue.
Key bottlenecks:
- Manual task delegation across teams
- Slow, multi-step client onboarding
- Disconnected project tracking with no automation
- Repetitive follow-ups and file management eating hours
Why Automation Is a Game Changer for Creative Agencies
Creative teams thrive on clarity and flow. When task management and onboarding are slow, projects stall, teams burn out, and revenue stalls. Smart automation removes that friction, so creative work can move fast, without the chaos.
For agencies, automation unlocks:
- More client projects without growing headcount
- Faster delivery with fewer miscommunications
- Less back-and-forth between creative, strategy, and ops
- Real-time visibility across teams and deadlines
Our Automated Solution
We designed a fully customized system that automated task allocation, onboarding, and project workflow management, tailored to the way DMentes works.
Here’s how the system works:
- Auto assigns tasks based on employee roles and expertise
- Streamlines onboarding from first client contact to kickoff
- Sends automated task reminders and deadline nudges
- Keeps assets organized and projects on track, no manual updates
All Your Tools, Now Working Together
We integrated DMentes’ creative workflow across the tools they already used, no disruption, no extra software.
Integrated systems included:
- Task manager (ClickUp/Asana-style logic)
- Internal role-matching logic for staff
- Client intake forms
- Notification & file handling modules
Results
- $200,000+ gained in time and operational efficiency
- 80% faster client onboarding
- Projects delivered 10% faster, with higher consistency
- Teams now focus on creative execution—not project admin
“We’ve always been known for big ideas. Now we finally have the backend systems to match that energy.”
