The Problem
Founder Gabriel was drowning in inbound emails. With hundreds of client messages flooding in daily, important leads were slipping through the cracks.
What slowed them down:
- Manual sorting, tagging, and replying to leads
- Delays in follow-ups = missed revenue
- Inbox chaos killing productivity
- Time spent on admin instead of closing deals
Why AI Powered Inbox Automation Works
Inbox management is one of the biggest silent killers of growth. When leads wait too long for replies—or get lost altogether—you lose deals before you even talk.
What smart inbox automation gives you:
- Lightning-fast response times that convert better
- Prioritized lead visibility—so nothing gets missed
- Fewer hours wasted on admin
- A system that scales with volume, not burnout
Our Automated Solution
We built a fully integrated AI inbox system combining Make, OpenAI, and Airtable, automating everything from lead triage to smart replies.
What the system does:
- Sorts, tags, and ranks incoming leads in real-time
- Generates accurate, tone-matching replies with OpenAI
- Sends automated follow-ups and routes priority leads
- Syncs everything to Airtable—no lead left behind
All Your Tools, Now Working Together
- Airtable (CRM-style lead tracking)
- Make.com (workflow engine)
- OpenAI (for personalized replies)
Results
- 200+ hours/month saved across the team
- Faster replies = more deals closed
- No extra hiring needed to handle scale
- CRM always up to date—zero manual entry
“I had heard great things about Kuhnic before working with them, so I decided to implement their Unified Lead System. Since then, it has massively optimized all our internal processes at ReachFlow, eliminating inefficiencies and streamlining operations. More importantly, their team is always there when you need them.”
